ISBE AT and AAC Evaluation Services
As part of its Assistive Technology Services, IATP has been providing comprehensive Assistive Technology (AT) and Augmentative and Alternative Communication (AAC) evaluations to children and young adults (ages 3 to 21). Since 2011, IATP has provided evaluations for academic access and communication needs through its contract with the Illinois State Board of Education (ISBE). The purpose of IATP’s AT/AAC Evaluation Program is to coordinate, plan, and perform evaluations for school districts throughout the state of Illinois, free of charge. Along with evaluations, we provide free AT training to students, school personnel, and families. Additionally, we coordinate AAC trainings with the consultants of the various AAC companies.
COVID-19 Evaluation Process and Procedures
The ISBE evaluation team is fully aware of the difficult choices districts must make this school year due to concerns related to COVID-19. We want to assure staff, families, and students that IATP’s ISBE 3-21 Evaluation program is available to conduct AT and AAC evaluations throughout the state of Illinois for the 2020-21 school year. In addition to our standard on-site evaluations, we will offer remote evaluations. Our initial referral page will ask you which type of evaluation you would prefer. Please note, with proper consent from parents/guardians we will also conduct evaluations for students learning remotely from home. While conducting in-person evaluations our staff will take every precaution to protect students and staff, including masks/face shields, gloves, and gowns (if necessary). We disinfect each piece of equipment thoroughly with sanitizing wipes and have added the additional step of sanitizing our devices with individual UV wands. The details of the remote evaluations will be determined based on need and available technology within the district. We know these are challenging times for schools and families, perhaps especially so for our students with an IEP or 504 plan. Our team is committed to providing continuing services for these students. Feel free to contact us with questions or concerns regarding the evaluation process.
Overview of the AT/AAC Evaluation Process
- Making a Referral: A one-page AT/AAC Evaluation request is made online at www.iltech.org by school personnel within the home district. While the parent is not able to directly request an AT/AAC Evaluation through IATP, parents/guardians are encouraged to explore the possibility with team members during the IEP/504 meeting.
- Referral Packet Sent, Filled Out, and Returned: The Assistive Technology Specialist or Speech-Language Pathologist reviews detailed client information and seeks input from all team members involved in the child’s school day to get a full picture of their academic and/or communication needs and abilities.
- Appointment Scheduled: The Assistive Technology Specialist or one of our Speech-Language Pathologists will contact the requester via e-mail to schedule a date/time for the evaluation.
- AT/AAC Evaluation: All of our evaluations are performed by an experienced certified Assistive Technology Professional or Speech-Language Pathologist. Evaluations are conducted in the educational environment, if possible. Each evaluation includes hands-on trials with a range of AT programs/devices and state-of-the-art communication systems.
- Team Meeting: The ATS/ SLP will briefly summarize the evaluation recommendations as well as provide additional resources for training and implementation.
- Comprehensive Report: Our reports include recommendations along with detailed explanations including the process we used to reach our conclusions. Suggestions for trials and resources are included along with our contact information to address questions or concerns.
- Device Trial: Once our report is received by the school, school personnel can make an online device loan/equipment request through IATP (www.iltech.org). All equipment is loaned for a free 5-week trial period. We also include links to companies for additional device trials.
To request an AT/AAC evaluation, please use this link: AT/AAC Online Evaluation Request (New Page)
Frequently Asked Questions (FAQs)
- What is AT?
Assistive Technology (AT) is any tool, piece of equipment, software program, or other system used to assist individuals with skills including reading, writing, typing, math, speaking, etc.
- What is AAC?
Augmentative and Alternative Communication (AAC) is any system or tool used to assist individuals with communication difficulties. These systems or tools can include no-tech (e.g. sign language, gestures, facial expressions, etc.), low-tech (e.g. PECS, picture communication board, etc.), mid-tech (e.g. systems with limited vocabulary and recorded messages), or high-tech devices (e.g. systems with robust vocabulary).
- Does my student/child qualify for an evaluation?
Any child aged 3-21 in the state of Illinois with an IEP or 504 Plan is eligible for assistive technology services. Homebound students are eligible for evaluations, but the request must still come through the district.
- What information is needed to begin receiving services at IATP?
We require copies of the current IEP/504 Plan and a signed Release of Information (ROI) form from the parent/guardian authorizing services. A referral packet is sent to the requesting district with sections for all teachers, therapists, and family members to complete. While we encourage all portions of the packet to be examined, sections that do not pertain to the student do not have to be completed.
- After the AT/AAC Evaluation is conducted, who can attend the Team Meeting?
The informal team meeting takes place after the evaluation is conducted. All educational staff working with the student and the student’s parents/caregivers are welcome to attend.
- As a parent/caregiver, can I attend the Evaluation?
We typically do not encourage the parents/caregiver to attend the evaluation as it can be distracting for the student; however, we may ask therapists, teachers, or paraprofessionals to assist with the process and help put the student at ease.
- Who pays for the evaluation?
The evaluation provided through IATP is fully funded through a state grant which is administered through the Illinois State Board of Education (ISBE). There is no cost to the district or families for the evaluation or subsequent trainings.
- How do I try AT/AAC before I buy it?
IATP has a device loan program that allows potential AT users to try-out devices prior to purchase, have access to a backup system when their device is in for repairs and/or have access to a device while waiting for their device to be delivered. To borrow a device, first you must register or login to the device loan application system and create an account. From there you can browse a category or search for specific devices through our device Inventory list. These free loans are conducted in five-week periods. Extensions may be granted upon request.
- Does IATP provide training on evaluation recommendations?
Upon request, we provide free trainings on all AT recommendations for student, staff, and family. We do not provide AAC trainings, however we coordinate with device consultants to provide instruction for the AAC user, family, and team members.
ISBE Alternative Formats Request System
IATP is an Authorized User (AU) of the National Instructional Materials Access Center (NIMAC). This gives IATP the ability to look up textbooks and other common instructional materials for Illinois school districts K-12 in multiple databases. With provided proof that the school district owns that textbook and instructional material, IATP will be able to give the requester raw alternative format files from NIMAC, or be able to point the requestor in the appropriate direction on how to attain those alternative formats.
To request alternative formats: Alternative Format Request System (New Page)